Most commonly we are asked to meet, greet and interact with your guests and provide amazing photo opportunities.
We are asked to do many things and we will try and oblige as long as it is safe, appropriate and allows us to remain in character. For instance, we could draw tickets for a raffle, start a race, 'intimidate' guests during a charity auction or form a guard of honour but we would not dance, sing or participate in anything requiring us to not behave in an appropriate manner.
Unfortunately we are not entertainers per se so, as a rule, we do not attend children's birthday parties.
Please discuss what role you would like us to play on the day with your Event Representative (ER) so the format of the day can be agreed in advance.
Reel Icons crew members (also known as spotters) will always be in attendance at events to help out those in costume and ensure our participation in your event runs smoothly.
Lead Time: The longer the lead-time you give us, the better chance we have to make your event special. Generally one month's notice of the event is requested. This allows enough time for your ER to ensure everything is in place for us to provide our best service to you.
Event Details: You will need to contact us via the booking form and provide a brief description of the event, the venue, address, date, start and finish times and any ideas you have on number and type of costumers. You may request specific characters to attend and we will do our best to oblige but because our members are volunteers we cannot guarantee the required character will be available on the day so it's best to be flexible.
After you have contacted us, one of our very experienced Reel Icons ERs will get in touch with you and can answer any further questions you may have and will be your point of contact going forward.
At the Event Venue:
- A secure changing area within easy access of the main event where the public cannot see us
- Tables are very helpful as it can be difficult to bend down when in costume
- Basic refreshments and for full day events some kind of lunch/snack provision if possible
- Regular breaks for our troopers who can get very hot, tired and thirsty in their costumes
- Parking provision near the event (we arrive with large suitcases containing our costumes)
Commercial Events:
If we are requested to attend an event that is corporate, marketing, promotional or any other type of commercial event that does not in itself benefit a charity, we ask for a donation to be made to Reel Icons. The donation requested is calculated around the size of the event, the number of costumers attending and the length of the event. 100% of this money will then be divided amongst the various charities that Reel Icons supports. We make no deductions from this donation for personal expenses.
Charity & Community Events:
If it is a non-commercial event that will benefit a charity, hospital, the community or those in need in some way then we do not ask for a donation. We will just turn up on the day and help to bring smiles to the faces of children and adults alike.
We have a wide range of superhero characters from Marvel and DC, along with Ghostbusters, horror movie characters and Star Trek, plus many others. Our range of costumes is expanding all the time from the movies, comics and animations.
Over the summer we generally receive an extremely large number of requests to attend school fetes and fayres all over the country, which due to the school calendar these all fall within a five week period in June and July.
We are all volunteers who love bringing the magic of Cinema and TV to people. However despite our best endeavours, we were unable to attend many of them due to the sheer number of requests we receive. This can lead to disappointment not only for the schools but for Reel Icons as well.
Unfortunately, because of this we have sadly had to take the step that we will be unable to attend any school fetes for the foreseeable, unless they have a direct link with Reel Icons. We have made this decision based solely on the fact that we would be unable to attend a large majority and do not want to promise attendance when we would potentially be unable to deliver.
Apologies once again, thank you for your understanding and we wish you every success with your event.
Reel Icons carries Public Liability Insurance. Details are available upon request from our events team.